--- title: Set Up Monthly Allowance with a Fixed Expiry Date description: Set up a monthly allowance with a fixed expiry date and control how credits renew, expire, and stay aligned with your company policy. --- [Skip to content](https://info.absence.io/en/help-center/set-up-monthly-allowance-with-a-fixed-expiry-date#main-content) - [English](https://info.absence.io/en/help-center/set-up-monthly-allowance-with-a-fixed-expiry-date) - [German](https://info.absence.io/de/help-center/monatliches-kontingent-mit-festem-verfallsdatum-einrichten) - [Spanish](https://info.absence.io/es/help-center/monatliches-kontingent-mit-festem-verfallsdatum-einrichten-0) English Show submenu for translations [![Design ohne Titel (2)](https://info.absence.io/hs-fs/hubfs/Design%20ohne%20Titel%20(2).png?width=210&height=44&name=Design%20ohne%20Titel%20(2).png)](https://info.absence.io/en/help-center?hsLang=en) Open main navigation Close main navigation - - [English](https://info.absence.io/en/help-center/set-up-monthly-allowance-with-a-fixed-expiry-date) - [German](https://info.absence.io/de/help-center/monatliches-kontingent-mit-festem-verfallsdatum-einrichten) - [Spanish](https://info.absence.io/es/help-center/monatliches-kontingent-mit-festem-verfallsdatum-einrichten-0) English Show submenu for translations - [Contact our support](https://1r1be.share.hsforms.com/2cmG1EH3QR-2fjl6Hg3EKhA) [Contact our support](https://1r1be.share.hsforms.com/2cmG1EH3QR-2fjl6Hg3EKhA) How can we help you? - There are no suggestions because the search field is empty. 1. [absence.io Help Center](https://info.absence.io/en/help-center?hsLang=en) 2. [Absence Management](https://info.absence.io/en/help-center/absence-management?hsLang=en) 3. [Absence Management](https://info.absence.io/en/help-center/absence-management?hsLang=en#absence-management) # Set Up Monthly Allowance with a Fixed Expiry Date With **absence.io**, you can allow vacation days to accrue on a monthly basis while setting a fixed expiration date. This gives your employees the flexibility to plan their time off throughout the year, while you stay in control of when the days expire. In the **Settings** under **Allowances**, click on the relevant allowance. Then, you can choose between **yearly** and **monthly**. Once you select **monthly**, you can create a **new allowance policy**. ![](https://info.absence.io/hubfs/Knowledge%20Base%20Import/24101805120156-1.png) ### Step 1: ![](https://info.absence.io/hubfs/Knowledge%20Base%20Import/24101974430492-1.png)   In this section, you define the basic settings of your policy: - **Policy name**: Choose a clear name, e.g., "Vacation/Urlaub". - **Allowance**: Enter how many vacation days should be granted per month (e.g., 2.00 days). - **Cycle Settings**: Select **"Monthly"** if the allowance should accrue each month. - **Cycle Start**: Here you can choose when the period begins. The allowance can either be granted on the 1st of each month or on the employee's work anniversary. - **Allocation**: Decide whether the days should be assigned at the beginning or at the end of the period. ### Step 2: ![](https://info.absence.io/hubfs/Knowledge%20Base%20Import/24102495390748-1.png)   Here you define when the accrual should start (e.g. in January) and how often the rule should repeat, i.e. how long the allowance should be accrued monthly. **Start**: The starting month of the policy. **Repetitions until expiration**: Specify how many times the monthly allocation should occur before the days expire (e.g. 12 months = days will be accrued for one year). You have several options to control how unused vacation days expire: - **Days expire immediately**: No carryover into the next year. - **No expiration**: Remaining days never expire. - **Overflow expires after**: For example, let vacation days carry over, but expire automatically after 3 months if unused. - **Limit available overflow**: You can also limit how many vacation days can be carried over into the new period ("Limit available carryover"). At the bottom of the page, you can click on **“Assign users”** to apply this policy to specific employees. The allowance will start from the defined starting point.   **Enjoy using our solution!** Your team at absence.io - [Getting started](https://info.absence.io/en/help-center/getting-started?hsLang=en#main-content) - [absence.io - Shortly explained](https://info.absence.io/en/help-center/getting-started?hsLang=en#absence-io-shortly-explained) - [Intro for your Employees](https://info.absence.io/en/help-center/getting-started?hsLang=en#intro-for-your-employees) - [Setting up your account](https://info.absence.io/en/help-center/getting-started?hsLang=en#setting-up-your-account) - [FAQs](https://info.absence.io/en/help-center/faqs?hsLang=en#main-content) - [FAQ - Absence Management](https://info.absence.io/en/help-center/faqs?hsLang=en#faq-absence-management) - [FAQ - Time Tracking](https://info.absence.io/en/help-center/faqs?hsLang=en#faq-time-tracking) - [FAQ - Integrations](https://info.absence.io/en/help-center/faqs?hsLang=en#faq-integrations) - [FAQ - Account Basics](https://info.absence.io/en/help-center/faqs?hsLang=en#faq-account-basics) - [Absence Management](https://info.absence.io/en/help-center/absence-management?hsLang=en#main-content) - [Absence Management](https://info.absence.io/en/help-center/absence-management?hsLang=en#absence-management) - [Time Tracking](https://info.absence.io/en/help-center/time-tracking?hsLang=en#main-content) - [Time Tracking](https://info.absence.io/en/help-center/time-tracking?hsLang=en#time-tracking) - [Compensation](https://info.absence.io/en/help-center/time-tracking?hsLang=en#compensation) - [Digital Personnel File](https://info.absence.io/en/help-center/digital-personnel-file?hsLang=en#main-content) - [Digital Employee File](https://info.absence.io/en/help-center/digital-personnel-file?hsLang=en#digital-employee-file) - [Expense Management](https://info.absence.io/en/help-center/expense-management?hsLang=en#main-content) - [Expense Management for Administrators](https://info.absence.io/en/help-center/expense-management?hsLang=en#expense-management-for-administrators) - [Expense Management for User](https://info.absence.io/en/help-center/expense-management?hsLang=en#expense-management-for-user) - [FAQ - Expenses](https://info.absence.io/en/help-center/expense-management?hsLang=en#faq-expenses) - [Integrations/ API](https://info.absence.io/en/help-center/integrations-api?hsLang=en#main-content) - [Slack/ MS Teams](https://info.absence.io/en/help-center/integrations-api?hsLang=en#slack-ms-teams) - [API](https://info.absence.io/en/help-center/integrations-api?hsLang=en#api) - [Set Up Integrations](https://info.absence.io/en/help-center/integrations-api?hsLang=en#set-up-integrations) - [Calendar synchronization: MS365/Google and ICS Links](https://info.absence.io/en/help-center/integrations-api?hsLang=en#calendar-synchronization-ms365-google-and-ics-links) - [Data Privacy and Security](https://info.absence.io/en/help-center/data-privacy-and-security?hsLang=en#main-content) - [We take care - Data Privacy and Security](https://info.absence.io/en/help-center/data-privacy-and-security?hsLang=en#we-take-care-data-privacy-and-security) [![Design ohne Titel (2)](https://info.absence.io/hs-fs/hubfs/Design%20ohne%20Titel%20(2).png?width=200&height=42&name=Design%20ohne%20Titel%20(2).png "Design ohne Titel (2)")](https://www.absence.io/) Support Phone: +49(089) 143 777 477 Monday to Friday: 9:00 AM to 6:00 PM. 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