What is the Wage Documentation and what does it include?

The Wage Documentation bundles all payroll-relevant information and changes of an employee for a selected period in a single download. It helps you when an auditor requests documentation.

Important to know

The download contains personal information about the employee. Only share it with an official auditor. An auditor may also request information that is not stored in absence.io but in your payroll tool (e.g. DATEV). You need to pull this information directly from your payroll system.

Who can download the Wage Documentation?

Only users with the roles Owner, HR or Admin. In addition, you need:

• access to the Personnel Files and
• the permission to view Reports.

The download only contains the data of the person whose profile you start it from.

How to download the Wage Documentation

1. Open the profile of the employee and go to the Overview page.
2. Click the Wage Documentation button at the top.
3. Select the period using Start and End.
4. Under Vacation Reasons and Sickness Reasons, choose which absence types should be summarized as vacation or sickness in the document.
5. Click Download.

What data does the Wage Documentation contain?

Fields from the digital personnel file:

• First name, last name, date of birth
• Nationality 1 and Nationality 2
• Address and employee number
• Contract start and contract end
• Type of employment
• Start and end of partial retirement
• Weekly hours (from the personnel file, not from the work schedule)
• Salary and insolvency protection
• All fields for salary/wages, bonus and additional benefits/variable payment

General employee information:

• Work schedule
• Allowance policies
• Individual adjustments
• Compensations
• Hours overview with target time, actual time, sick time, vacation time and balance [EN labels in the document not confirmed]

Which uploaded documents are included?

Files you uploaded in these areas of the personnel file are included:

• Name
• Address
• Contact / Status > Status
• Contact / Status > Salary
• Payroll > Insolvency Protection Evidence
• Remuneration & Benefits > Salary/Wages
• Remuneration & Benefits > Bonus
• Remuneration & Benefits > Benefits/Variable Payment

Which uploaded documents are not included?

Files from these areas are not included in the download:

• Contact
• Other > Qualification
• Emergency Contact
• Payroll > Insurance
• Payroll > Secondary Insurance
• Payroll > Disability Status
• Payroll > Children’s Allowance
• Payroll > Grants
• Payroll > Company Car
• Bank Details > Bank Name

Enjoy our solution!
Your absence.io Team