--- title: How can I set up reminders for expenses? description: Learn how to set up reminders for expenses in absence.io. Configure timely notifications so submissions, approvals, and expense tasks stay on track. --- [Skip to content](https://info.absence.io/en/help-center/how-can-i-set-up-reminders-for-expenses#main-content) - [English](https://info.absence.io/en/help-center/how-can-i-set-up-reminders-for-expenses) - [German](https://info.absence.io/de/help-center/kann-ich-erinnerungen-für-reisekosten-einstellen) - [Spanish](https://info.absence.io/es/help-center/crear-recordatorios-para-informes-de-gastos) English Show submenu for translations [![Design ohne Titel (2)](https://info.absence.io/hs-fs/hubfs/Design%20ohne%20Titel%20(2).png?width=210&height=44&name=Design%20ohne%20Titel%20(2).png)](https://info.absence.io/en/help-center?hsLang=en) Open main navigation Close main navigation - - [English](https://info.absence.io/en/help-center/how-can-i-set-up-reminders-for-expenses) - [German](https://info.absence.io/de/help-center/kann-ich-erinnerungen-für-reisekosten-einstellen) - [Spanish](https://info.absence.io/es/help-center/crear-recordatorios-para-informes-de-gastos) English Show submenu for translations - [Contact our support](https://1r1be.share.hsforms.com/2cmG1EH3QR-2fjl6Hg3EKhA) [Contact our support](https://1r1be.share.hsforms.com/2cmG1EH3QR-2fjl6Hg3EKhA) How can we help you? - There are no suggestions because the search field is empty. 1. [absence.io Help Center](https://info.absence.io/en/help-center?hsLang=en) 2. [Expense Management](https://info.absence.io/en/help-center/expense-management?hsLang=en) 3. [Expense Management for Administrators](https://info.absence.io/en/help-center/expense-management?hsLang=en#expense-management-for-administrators) # How can I set up reminders for expenses? With the reminder function, you have the opportunity to create customized reminder that you want to send out within the organisation. These reminder will go out via e-mail and as a notification inside the expense management platform. ### **Activate a new reminder** On Organisation level, go to the left-hand side menu to "Settings" and reminder. To create a new reminder press "Add reminder". The Reminder title you entered will be shown as the big title of the Reminder. ![](https://info.absence.io/hubfs/Knowledge%20Base%20Import/23310680073884-1.png) Now it's time to customize what type of reminder you would like to send: - **Reminder title:** What kind of title you would like to have for your reminder. - **Message:** What kind of message you would like to send out to the users. - **Date/time to send **reminder: Choose the date and time you want to send the reminder. - **Repeat:** Here you have the following options to repeat the reminder *Do not repeat, Every day, Every week, Every second week *and* Every month.* - **Send to:** Here you have 3 types of option for who within the organisation to send the reminder to *All the users in the organisation, Users with non-submitted reports *and* Approvers with ongoing to-do items.* - If you choose to send the reminder to all users in the organisation, the reminder goes out to all users who are added as a user in the organisation. - Users with un-submitted reports mean that the reminder goes out to users who have reports lying around that have never been submitted. Worth noting is that if a report has been submitted and rejected before, **no** notice will be issued in this case. - The approver option (with reports in their to-do list) means that reminder go out to users who have reports to manage in their to-do list, this can for example be a report to approve.   In the example above, we would like to send a reminder to the approvers at 12 PM every month on the 31rd with a message to approve/reject their reports from other users in their to-do list. Therefore, we also choose the option to send this reminder to *Approvers with ongoing to-do items*.   ### **Inactivate, delete or edit the reminder ** You can choose to inactive the reminder by clicking on the "on/off switch" in your left-hand upper corner in the Reminder-window. This function is good if you would like to active the same reminder later on.  To make changes to an already existing reminder, you click *Edit* in the right hand side bottom corner. To delete the whole reminder press *Delete* on the left side of the *Edit*-button.    ![](https://info.absence.io/hubfs/Knowledge%20Base%20Import/23355138488732-1.png)   ### **How will the reminder be received by the user?** If the user has activated emails from the platform (this is chosen in their *Personal settings* in their *Private mode*) they will receive an e-mail with the reminder and also as a message under *Notifications* in the user's *Private mode* in the platform.    Thanks for using our solution!  Your Team from absence.io - [Getting started](https://info.absence.io/en/help-center/getting-started?hsLang=en#main-content) - [absence.io - Shortly explained](https://info.absence.io/en/help-center/getting-started?hsLang=en#absence-io-shortly-explained) - [Intro for your Employees](https://info.absence.io/en/help-center/getting-started?hsLang=en#intro-for-your-employees) - [Setting up your account](https://info.absence.io/en/help-center/getting-started?hsLang=en#setting-up-your-account) - [FAQs](https://info.absence.io/en/help-center/faqs?hsLang=en#main-content) - [FAQ - Absence Management](https://info.absence.io/en/help-center/faqs?hsLang=en#faq-absence-management) - [FAQ - Time Tracking](https://info.absence.io/en/help-center/faqs?hsLang=en#faq-time-tracking) - [FAQ - Integrations](https://info.absence.io/en/help-center/faqs?hsLang=en#faq-integrations) - [FAQ - Account Basics](https://info.absence.io/en/help-center/faqs?hsLang=en#faq-account-basics) - [Absence Management](https://info.absence.io/en/help-center/absence-management?hsLang=en#main-content) - [Absence Management](https://info.absence.io/en/help-center/absence-management?hsLang=en#absence-management) - [Time Tracking](https://info.absence.io/en/help-center/time-tracking?hsLang=en#main-content) - [Time Tracking](https://info.absence.io/en/help-center/time-tracking?hsLang=en#time-tracking) - [Compensation](https://info.absence.io/en/help-center/time-tracking?hsLang=en#compensation) - [Digital Personnel File](https://info.absence.io/en/help-center/digital-personnel-file?hsLang=en#main-content) - [Digital Employee File](https://info.absence.io/en/help-center/digital-personnel-file?hsLang=en#digital-employee-file) - [Expense Management](https://info.absence.io/en/help-center/expense-management?hsLang=en#main-content) - [Expense Management for Administrators](https://info.absence.io/en/help-center/expense-management?hsLang=en#expense-management-for-administrators) - [Expense Management for User](https://info.absence.io/en/help-center/expense-management?hsLang=en#expense-management-for-user) - [FAQ - Expenses](https://info.absence.io/en/help-center/expense-management?hsLang=en#faq-expenses) - [Integrations/ API](https://info.absence.io/en/help-center/integrations-api?hsLang=en#main-content) - [Slack/ MS Teams](https://info.absence.io/en/help-center/integrations-api?hsLang=en#slack-ms-teams) - [API](https://info.absence.io/en/help-center/integrations-api?hsLang=en#api) - [Set Up Integrations](https://info.absence.io/en/help-center/integrations-api?hsLang=en#set-up-integrations) - [Calendar synchronization: MS365/Google and ICS Links](https://info.absence.io/en/help-center/integrations-api?hsLang=en#calendar-synchronization-ms365-google-and-ics-links) - [Data Privacy and Security](https://info.absence.io/en/help-center/data-privacy-and-security?hsLang=en#main-content) - [We take care - Data Privacy and Security](https://info.absence.io/en/help-center/data-privacy-and-security?hsLang=en#we-take-care-data-privacy-and-security) [![Design ohne Titel (2)](https://info.absence.io/hs-fs/hubfs/Design%20ohne%20Titel%20(2).png?width=200&height=42&name=Design%20ohne%20Titel%20(2).png "Design ohne Titel (2)")](https://www.absence.io/) Support Phone: +49(089) 143 777 477 Monday to Friday: 9:00 AM to 6:00 PM. 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