--- title: What do I need to keep in mind when an employee returns to our company in the same year? description: Employee returning in the same year? Learn how to adjust contract, vacation allowance and time tracking so entitlement and hour balance stay correct. --- [Skip to content](https://info.absence.io/en/help-center/was-muss-ich-beachten-wenn-eine-mitarbeiterin-oder-ein-mitarbeiter-im-selben-jahr-wieder-bei-uns-einsteigt#main-content) - [English](https://info.absence.io/en/help-center/was-muss-ich-beachten-wenn-eine-mitarbeiterin-oder-ein-mitarbeiter-im-selben-jahr-wieder-bei-uns-einsteigt) - [German](https://info.absence.io/de/help-center/was-muss-ich-beachten-wenn-eine-mitarbeiterin-oder-ein-mitarbeiter-im-selben-jahr-wieder-bei-uns-einsteigt) English Show submenu for translations [![Design ohne Titel (2)](https://info.absence.io/hs-fs/hubfs/Design%20ohne%20Titel%20(2).png?width=210&height=44&name=Design%20ohne%20Titel%20(2).png)](https://info.absence.io/en/help-center?hsLang=en) Open main navigation Close main navigation - - [English](https://info.absence.io/en/help-center/was-muss-ich-beachten-wenn-eine-mitarbeiterin-oder-ein-mitarbeiter-im-selben-jahr-wieder-bei-uns-einsteigt) - [German](https://info.absence.io/de/help-center/was-muss-ich-beachten-wenn-eine-mitarbeiterin-oder-ein-mitarbeiter-im-selben-jahr-wieder-bei-uns-einsteigt) English Show submenu for translations - [Contact our support](https://1r1be.share.hsforms.com/2cmG1EH3QR-2fjl6Hg3EKhA) [Contact our support](https://1r1be.share.hsforms.com/2cmG1EH3QR-2fjl6Hg3EKhA) How can we help you? - There are no suggestions because the search field is empty. 1. [absence.io Help Center](https://info.absence.io/en/help-center?hsLang=en) 2. [FAQs](https://info.absence.io/en/help-center/faqs?hsLang=en) 3. [FAQ - Absence Management](https://info.absence.io/en/help-center/faqs?hsLang=en#faq-absence-management) # What do I need to keep in mind when an employee returns to our company in the same year? If someone returns to the company after a break within the same year, you don’t need to create a new profile. With the following settings in the existing profile, you make sure the vacation entitlement is calculated correctly: #### 1. Check contract start and end Open the person’s profile and check the contract details under **Public Information**: - Keep the original start date as the **contract start**. - Make sure there is **no contract end date** entered, since the person is returning. #### 2. Adjust the allowance No vacation entitlement should accrue for the time of the break. Here’s how to set that up: - Subscribe the person to a **policy with 0 days** for the period of the break, starting on the day the employment paused (e.g. May 1st). - From the date of re-entry (e.g. October 19th), subscribe the person to their **regular annual policy** again. To do this, click **Subscribe to policy** each time and enter the matching activation date. absence.io then automatically recalculates the vacation entitlement based on the active employment period at your company. Please add the 0-day policy and the new regular policy as **two new subscriptions** and don’t overwrite an existing one. This is the only way to keep the historical subscriptions saved. #### 3. Further adjustments If you need to correct something in between, e.g. because of residual leave or work done during the break, you can create an **individual adjustment** for it. You can find out how allowances and policies work in general **[here](https://info.absence.io/en/help-center/set-up-and-assign-allowances?hsLang=en)**. #### 4. Time tracking: Document the break and calculate the hour balance from the date of re-entry If you use the **Time Tracking** module, you should also reflect the break here. Otherwise, target hours will continue to be applied for this period and the person’s balance will go negative. - **Work schedule with 0 hours:** Create a new work schedule with 0 hours for the period of the break (e.g. from May 1st). This way, the break is clearly documented in the profile. On the date of re-entry (e.g. October 19th), the person then receives their new regular work schedule. Please add the work schedules as **new assignments** and don’t overwrite an existing one. If an existing schedule is overwritten, this also affects the past, and the hour balances can change accordingly. You can find out how to add a new work schedule **[here](https://info.absence.io/en/help-center/setting-up-and-editing-expected-work-times-with-schedules-and-shifts?hsLang=en)**. - **Initial Date:** In the profile under **Public Information** (at the very bottom, in the **Time Tracking** section), set the **Initial Date** to the date of re-entry (e.g. October 19th). The hour balance will then only be calculated from this date onwards. All previous time entries are kept. Enjoy our solution! 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