--- title: Setting up Organization Structure and Company details description: Set up your company structure and business details in absence.io with ease. Manage teams, locations, and employee data centrally, securely, and clearly. --- [Skip to content](https://info.absence.io/en/help-center/setting-up-organization-structure-and-company-details#main-content) - [English](https://info.absence.io/en/help-center/setting-up-organization-structure-and-company-details) - [German](https://info.absence.io/de/help-center/unternehmensstruktur-und-firmendetails-einrichten) - [Spanish](https://info.absence.io/es/help-center/cómo-crear-la-estructura-y-definir-detalles-de-tu-empresa) English Show submenu for translations [![Design ohne Titel (2)](https://info.absence.io/hs-fs/hubfs/Design%20ohne%20Titel%20(2).png?width=210&height=44&name=Design%20ohne%20Titel%20(2).png)](https://info.absence.io/en/help-center?hsLang=en) Open main navigation Close main navigation - - [English](https://info.absence.io/en/help-center/setting-up-organization-structure-and-company-details) - [German](https://info.absence.io/de/help-center/unternehmensstruktur-und-firmendetails-einrichten) - [Spanish](https://info.absence.io/es/help-center/cómo-crear-la-estructura-y-definir-detalles-de-tu-empresa) English Show submenu for translations - [Contact our support](https://1r1be.share.hsforms.com/2cmG1EH3QR-2fjl6Hg3EKhA) [Contact our support](https://1r1be.share.hsforms.com/2cmG1EH3QR-2fjl6Hg3EKhA) How can we help you? - There are no suggestions because the search field is empty. 1. [absence.io Help Center](https://info.absence.io/en/help-center?hsLang=en) 2. [Expense Management](https://info.absence.io/en/help-center/expense-management?hsLang=en) 3. [Expense Management for Administrators](https://info.absence.io/en/help-center/expense-management?hsLang=en#expense-management-for-administrators) # Setting up Organization Structure and Company details The organisation structure is primarily used as basis for the approval structure. In short, setting up organisation structure is about two things. First thing is to set up the structure and second one is to connect users to the structure. The organisation structure is also called Departments, a term we will use in this article. So let's start with organisation structure, setting up the departments. Go to administration mode and in the left menu choose *Settings* -> *My Organisation* -> *Organisation structure*. ![Bildschirmfoto 2026-09-04 um 09.02.15](https://info.absence.io/hs-fs/hubfs/Helpcenter/Bildschirmfoto%202026-09-04%20um%2009.02.15.png?width=670&height=341&name=Bildschirmfoto%202026-09-04%20um%2009.02.15.png) When you first visit the *Organisation structure* only your organisation will be there, in our case Demo SE. By pressing the plus-icon to the right of your organisation you can start naming your departments. In this example we have choosen Engineering, Finance and Sales department.  ![Bildschirmfoto 2026-09-04 um 09.02.22](https://info.absence.io/hs-fs/hubfs/Helpcenter/Bildschirmfoto%202026-09-04%20um%2009.02.22.png?width=670&height=333&name=Bildschirmfoto%202026-09-04%20um%2009.02.22.png) It's also possible to add sub-department by clicking the plus-icon to the right of any department. Here we have added Europe and North America as sub-departments to the Sales department. ![Bildschirmfoto 2026-09-04 um 09.02.28](https://info.absence.io/hs-fs/hubfs/Helpcenter/Bildschirmfoto%202026-09-04%20um%2009.02.28.png?width=670&height=369&name=Bildschirmfoto%202026-09-04%20um%2009.02.28.png) When your happy with the organisation structure choose the *Tax obligation* on each department. Don't forget to save. **Tax obligation** On each department you have three options. Basically you can choose on a department level if VAT should be deductible or not. - Inherit from category = The VAT rules will be determined by the settings on the category on each expense. - Non Deductible VAT = The settings on the category will be overrunned when a user belonging to a department with this settings register an expense. - Deductible VAT = The settings on the category will be overrunned when a user belonging to a department with this settings register an expense. **The user** Next step is to connect users to each department. In the left menu choose *Users*. And then click on the users you want to connect to a department. Click on the Department field and choose which department this user should belong to. ![Bildschirmfoto 2026-09-04 um 09.02.36](https://info.absence.io/hs-fs/hubfs/Helpcenter/Bildschirmfoto%202026-09-04%20um%2009.02.36.png?width=670&height=340&name=Bildschirmfoto%202026-09-04%20um%2009.02.36.png) When you're done connecting users to a department you can see which department each user belongs to in the user list. ![Bildschirmfoto 2026-09-04 um 09.02.48](https://info.absence.io/hs-fs/hubfs/Helpcenter/Bildschirmfoto%202026-09-04%20um%2009.02.48.png?width=670&height=411&name=Bildschirmfoto%202026-09-04%20um%2009.02.48.png) An now you're done!  Your abcence.io Team   - [Getting started](https://info.absence.io/en/help-center/getting-started?hsLang=en#main-content) - [absence.io - Shortly explained](https://info.absence.io/en/help-center/getting-started?hsLang=en#absence-io-shortly-explained) - [Intro for your Employees](https://info.absence.io/en/help-center/getting-started?hsLang=en#intro-for-your-employees) - [Setting up your account](https://info.absence.io/en/help-center/getting-started?hsLang=en#setting-up-your-account) - [FAQs](https://info.absence.io/en/help-center/faqs?hsLang=en#main-content) - [FAQ - Absence Management](https://info.absence.io/en/help-center/faqs?hsLang=en#faq-absence-management) - [FAQ - Time Tracking](https://info.absence.io/en/help-center/faqs?hsLang=en#faq-time-tracking) - [FAQ - Integrations](https://info.absence.io/en/help-center/faqs?hsLang=en#faq-integrations) - [FAQ - Account Basics](https://info.absence.io/en/help-center/faqs?hsLang=en#faq-account-basics) - [Absence Management](https://info.absence.io/en/help-center/absence-management?hsLang=en#main-content) - [Absence Management](https://info.absence.io/en/help-center/absence-management?hsLang=en#absence-management) - [Time Tracking](https://info.absence.io/en/help-center/time-tracking?hsLang=en#main-content) - [Time Tracking](https://info.absence.io/en/help-center/time-tracking?hsLang=en#time-tracking) - [Compensation](https://info.absence.io/en/help-center/time-tracking?hsLang=en#compensation) - [Digital Personnel File](https://info.absence.io/en/help-center/digital-personnel-file?hsLang=en#main-content) - [Digital Employee File](https://info.absence.io/en/help-center/digital-personnel-file?hsLang=en#digital-employee-file) - [Expense Management](https://info.absence.io/en/help-center/expense-management?hsLang=en#main-content) - [Expense Management for Administrators](https://info.absence.io/en/help-center/expense-management?hsLang=en#expense-management-for-administrators) - [Expense Management for User](https://info.absence.io/en/help-center/expense-management?hsLang=en#expense-management-for-user) - [FAQ - Expenses](https://info.absence.io/en/help-center/expense-management?hsLang=en#faq-expenses) - [Integrations/ API](https://info.absence.io/en/help-center/integrations-api?hsLang=en#main-content) - [Slack/ MS Teams](https://info.absence.io/en/help-center/integrations-api?hsLang=en#slack-ms-teams) - [API](https://info.absence.io/en/help-center/integrations-api?hsLang=en#api) - [Set Up Integrations](https://info.absence.io/en/help-center/integrations-api?hsLang=en#set-up-integrations) - [Calendar synchronization: MS365/Google and ICS Links](https://info.absence.io/en/help-center/integrations-api?hsLang=en#calendar-synchronization-ms365-google-and-ics-links) - [Data Privacy and Security](https://info.absence.io/en/help-center/data-privacy-and-security?hsLang=en#main-content) - [We take care - Data Privacy and Security](https://info.absence.io/en/help-center/data-privacy-and-security?hsLang=en#we-take-care-data-privacy-and-security) [![Design ohne Titel (2)](https://info.absence.io/hs-fs/hubfs/Design%20ohne%20Titel%20(2).png?width=200&height=42&name=Design%20ohne%20Titel%20(2).png "Design ohne Titel (2)")](https://www.absence.io/) Support Phone: +49(089) 143 777 477 Monday to Friday: 9:00 AM to 6:00 PM. 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