--- title: Overview of the Digital Personnel File - 3 Steps description: "Learn how the Digital Personnel File works in 3 simple steps: centralize employee information, upload documents, and collect details with a smart questionnaire." --- [Skip to content](https://info.absence.io/en/help-center/overview-of-the-digital-personnel-file-3-steps#main-content) - [English](https://info.absence.io/en/help-center/overview-of-the-digital-personnel-file-3-steps) - [German](https://info.absence.io/de/help-center/übersicht-über-die-digitale-personalakte) - [Spanish](https://info.absence.io/es/help-center/resumen-del-expediente-de-personal-digital) English Show submenu for translations [![Design ohne Titel (2)](https://info.absence.io/hs-fs/hubfs/Design%20ohne%20Titel%20(2).png?width=210&height=44&name=Design%20ohne%20Titel%20(2).png)](https://info.absence.io/en/help-center?hsLang=en) Open main navigation Close main navigation - - [English](https://info.absence.io/en/help-center/overview-of-the-digital-personnel-file-3-steps) - [German](https://info.absence.io/de/help-center/übersicht-über-die-digitale-personalakte) - [Spanish](https://info.absence.io/es/help-center/resumen-del-expediente-de-personal-digital) English Show submenu for translations - [Contact our support](https://1r1be.share.hsforms.com/2cmG1EH3QR-2fjl6Hg3EKhA) [Contact our support](https://1r1be.share.hsforms.com/2cmG1EH3QR-2fjl6Hg3EKhA) How can we help you? - There are no suggestions because the search field is empty. 1. [absence.io Help Center](https://info.absence.io/en/help-center?hsLang=en) 2. [Digital Personnel File](https://info.absence.io/en/help-center/digital-personnel-file?hsLang=en) 3. [Digital Employee File](https://info.absence.io/en/help-center/digital-personnel-file?hsLang=en#digital-employee-file) # Overview of the Digital Personnel File - 3 Steps Within 3 simple steps, you are ready to go. All data is safely and centrally stored. The process is simple and user-intuitive. ![](https://info.absence.io/hubfs/Knowledge%20Base%20Import/13692747019292-1.png) **Step 1:** Owner/ Admin / HR can send out the questionnaire to their users to get their personal data. Either per bulk or individually.[**Please follow the guide here.**](https://info.absence.io/en/help-center/send-and-receive-employee-questionnaire-admin?hsLang=en) **Step 2:** [**User fills in the questionnaire. **](https://info.absence.io/en/help-center/answer-employee-questionnaire-user?hsLang=en) **Step 3:** Owner/ Admin / HR reviews and keeps track of data. They can add contract, salary, etc. information anytime to the users profile and upload documents. Click [**here**](https://info.absence.io/en/help-center/personnel-file-document-upload-editing?hsLang=en) to learn more about it.   - [Getting started](https://info.absence.io/en/help-center/getting-started?hsLang=en#main-content) - [absence.io - Shortly explained](https://info.absence.io/en/help-center/getting-started?hsLang=en#absence-io-shortly-explained) - [Intro for your Employees](https://info.absence.io/en/help-center/getting-started?hsLang=en#intro-for-your-employees) - [Setting up your account](https://info.absence.io/en/help-center/getting-started?hsLang=en#setting-up-your-account) - [FAQs](https://info.absence.io/en/help-center/faqs?hsLang=en#main-content) - [FAQ - Absence Management](https://info.absence.io/en/help-center/faqs?hsLang=en#faq-absence-management) - [FAQ - Time Tracking](https://info.absence.io/en/help-center/faqs?hsLang=en#faq-time-tracking) - [FAQ - Integrations](https://info.absence.io/en/help-center/faqs?hsLang=en#faq-integrations) - [FAQ - Account Basics](https://info.absence.io/en/help-center/faqs?hsLang=en#faq-account-basics) - [Absence Management](https://info.absence.io/en/help-center/absence-management?hsLang=en#main-content) - [Absence Management](https://info.absence.io/en/help-center/absence-management?hsLang=en#absence-management) - [Time Tracking](https://info.absence.io/en/help-center/time-tracking?hsLang=en#main-content) - [Time Tracking](https://info.absence.io/en/help-center/time-tracking?hsLang=en#time-tracking) - [Compensation](https://info.absence.io/en/help-center/time-tracking?hsLang=en#compensation) - [Digital Personnel File](https://info.absence.io/en/help-center/digital-personnel-file?hsLang=en#main-content) - [Digital Employee File](https://info.absence.io/en/help-center/digital-personnel-file?hsLang=en#digital-employee-file) - [Expense Management](https://info.absence.io/en/help-center/expense-management?hsLang=en#main-content) - [Expense Management for Administrators](https://info.absence.io/en/help-center/expense-management?hsLang=en#expense-management-for-administrators) - [Expense Management for User](https://info.absence.io/en/help-center/expense-management?hsLang=en#expense-management-for-user) - [FAQ - Expenses](https://info.absence.io/en/help-center/expense-management?hsLang=en#faq-expenses) - [Integrations/ API](https://info.absence.io/en/help-center/integrations-api?hsLang=en#main-content) - [Slack/ MS Teams](https://info.absence.io/en/help-center/integrations-api?hsLang=en#slack-ms-teams) - [API](https://info.absence.io/en/help-center/integrations-api?hsLang=en#api) - [Set Up Integrations](https://info.absence.io/en/help-center/integrations-api?hsLang=en#set-up-integrations) - [Calendar synchronization: MS365/Google and ICS Links](https://info.absence.io/en/help-center/integrations-api?hsLang=en#calendar-synchronization-ms365-google-and-ics-links) - [Data Privacy and Security](https://info.absence.io/en/help-center/data-privacy-and-security?hsLang=en#main-content) - [We take care - Data Privacy and Security](https://info.absence.io/en/help-center/data-privacy-and-security?hsLang=en#we-take-care-data-privacy-and-security) [![Design ohne Titel (2)](https://info.absence.io/hs-fs/hubfs/Design%20ohne%20Titel%20(2).png?width=200&height=42&name=Design%20ohne%20Titel%20(2).png "Design ohne Titel (2)")](https://www.absence.io/) Support Phone: +49(089) 143 777 477 Monday to Friday: 9:00 AM to 6:00 PM. Copyright © 2026, absence.io GmbH