Overtime: Explanation of the graphical layout

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Initial Date:

Indicates the start date of your personal time tracking (visible under Profile → Basic Information → Time Tracking). From this day, your overtime calculation begins. Any initial balance is included.

Now
The current moment – a live, minute-by-minute view.

What is calculated?
Your overtime from yesterday plus/minus the time you have worked today outside your scheduled working hours

Important:
This view does not show how many hours you still have left if you were to leave NOW. For that, use the filter “End of Day”.

What needs to be considered? See: 🚫

First Entry:

The earliest date on which a time tracking entry exists in the system for you.

Note: The initial balance is tied to your initial date. If your first entry was recorded on the following day, the system calculates without considering your initial balance.

End of Day:

The end of the current calendar day (23:59). The system forecasts and subtracts any remaining working hours not yet completed based on your work schedule.

Last Compensation:

The date on which your overtime was last officially balanced via the Feature "Compensation" — e.g. through time off or payout.

Yesterday:

The last completed calendar day — ideal for evaluations as all hours are fully recorded.

Start of...

You can select any start date from the calendar.

End of...

You can select any end date from the calendar.

🚫 What needs to be considered when using “Now”

• Predefined breaks are not yet considered
  If a break is scheduled according to your work plan but you have not clocked it yet (or worked through it), it is not deducted.
  ➤ Once you clock out, the system deducts the break automatically.

• Working outside your scheduled hours
  If you started earlier or later than planned, overtime or undertime is temporarily displayed — no end-of-day balancing yet.

   

💡 Example Summary

Key data

Work schedule: 8:00 – 12:00 (work), 12:00 – 13:00 (break), 13:00 – 18:00 (work)

From “Initial Date” to “Yesterday”

You have accumulated +1 hour of overtime from your initial date to yesterday.
The current time is irrelevant — only data up to and including yesterday is considered.

From “Initial Date” to “End of Day”

You clocked in at 8:00, worked until 12:00, and now want to leave.
The system subtracts the remaining working hours until 18:00 because the day is not finished.

Result: –3 hours overtime, because 4 hours of planned time are still missing.

From “Initial Date” to “Now”

You clocked in at 7:45, it is now 12:30, and your clock is still running. The system counts:

• Time before your planned working hours as overtime

• Work during your break as overtime

Result: +1 h 45 min overtime, because the system calculates your overtime exactly at this moment — without anticipating whether or when you will leave later, and without forecasting how much overtime you would have if you left now. (In this case: 15 min before schedule + 30 min during break + 1 h from yesterday.)

Enjoy using our solution.
Your absence.io team