--- title: Assistants - Let Users add Absences for other users description: With the Assistants feature, users can add absences for other people and manage team leave efficiently in one central place. --- [Skip to content](https://info.absence.io/en/help-center/assistants-let-users-add-absences-for-other-users#main-content) - [English](https://info.absence.io/en/help-center/assistants-let-users-add-absences-for-other-users) - [German](https://info.absence.io/de/help-center/assistenten-für-abteilungen-ernennen) - [Spanish](https://info.absence.io/es/help-center/nombrar-asistentes-de-un-departamento) English Show submenu for translations [![Design ohne Titel (2)](https://info.absence.io/hs-fs/hubfs/Design%20ohne%20Titel%20(2).png?width=210&height=44&name=Design%20ohne%20Titel%20(2).png)](https://info.absence.io/en/help-center?hsLang=en) Open main navigation Close main navigation - - [English](https://info.absence.io/en/help-center/assistants-let-users-add-absences-for-other-users) - [German](https://info.absence.io/de/help-center/assistenten-für-abteilungen-ernennen) - [Spanish](https://info.absence.io/es/help-center/nombrar-asistentes-de-un-departamento) English Show submenu for translations - [Contact our support](https://1r1be.share.hsforms.com/2cmG1EH3QR-2fjl6Hg3EKhA) [Contact our support](https://1r1be.share.hsforms.com/2cmG1EH3QR-2fjl6Hg3EKhA) How can we help you? - There are no suggestions because the search field is empty. 1. [absence.io Help Center](https://info.absence.io/en/help-center?hsLang=en) 2. [Getting started](https://info.absence.io/en/help-center/getting-started?hsLang=en) 3. [Setting up your account](https://info.absence.io/en/help-center/getting-started?hsLang=en#setting-up-your-account) # Assistants - Let Users add Absences for other users With absence.io you can give users the right to add absences for other users and send an absence request to the approver. If you want a user to create absences without sending an absences request, the assistant should be given the approver role. 1. Simply go to the settings, then departments 2. Open a department and add an assistant 3. This user can now add absences for all users in this department 4. The approvers of these absences will be sent ![Bildschirmfoto 2026-06-30 um 14.06.18](https://info.absence.io/hs-fs/hubfs/Helpcenter/Bildschirmfoto%202026-06-30%20um%2014.06.18.png?width=670&height=260&name=Bildschirmfoto%202026-06-30%20um%2014.06.18.png) This allows for multi step absence approval & management assistant roles helping out the department to manage absences. In summary the rules for approvers and assistants can be summarised as: - Approvers can only approve absences - Assistants can only send requests - If User A is both assistant and approver for User B they can send requests for other users and approve those requests (automatically). - If they are Assistant for User C but not their approver then they can create requests which will be sent to the appropriate approver. - If they are approver for User D then they can only approve their absences but not create/update any - [Getting started](https://info.absence.io/en/help-center/getting-started?hsLang=en#main-content) - [absence.io - Shortly explained](https://info.absence.io/en/help-center/getting-started?hsLang=en#absence-io-shortly-explained) - [Intro for your Employees](https://info.absence.io/en/help-center/getting-started?hsLang=en#intro-for-your-employees) - [Setting up your account](https://info.absence.io/en/help-center/getting-started?hsLang=en#setting-up-your-account) - [FAQs](https://info.absence.io/en/help-center/faqs?hsLang=en#main-content) - [FAQ - Absence Management](https://info.absence.io/en/help-center/faqs?hsLang=en#faq-absence-management) - [FAQ - Time Tracking](https://info.absence.io/en/help-center/faqs?hsLang=en#faq-time-tracking) - [FAQ - Integrations](https://info.absence.io/en/help-center/faqs?hsLang=en#faq-integrations) - [FAQ - Account Basics](https://info.absence.io/en/help-center/faqs?hsLang=en#faq-account-basics) - [Absence Management](https://info.absence.io/en/help-center/absence-management?hsLang=en#main-content) - [Absence Management](https://info.absence.io/en/help-center/absence-management?hsLang=en#absence-management) - [Time Tracking](https://info.absence.io/en/help-center/time-tracking?hsLang=en#main-content) - [Time Tracking](https://info.absence.io/en/help-center/time-tracking?hsLang=en#time-tracking) - [Compensation](https://info.absence.io/en/help-center/time-tracking?hsLang=en#compensation) - [Digital Personnel File](https://info.absence.io/en/help-center/digital-personnel-file?hsLang=en#main-content) - [Digital Employee File](https://info.absence.io/en/help-center/digital-personnel-file?hsLang=en#digital-employee-file) - [Expense Management](https://info.absence.io/en/help-center/expense-management?hsLang=en#main-content) - [Expense Management for Administrators](https://info.absence.io/en/help-center/expense-management?hsLang=en#expense-management-for-administrators) - [Expense Management for User](https://info.absence.io/en/help-center/expense-management?hsLang=en#expense-management-for-user) - [FAQ - Expenses](https://info.absence.io/en/help-center/expense-management?hsLang=en#faq-expenses) - [Integrations/ API](https://info.absence.io/en/help-center/integrations-api?hsLang=en#main-content) - [Slack/ MS Teams](https://info.absence.io/en/help-center/integrations-api?hsLang=en#slack-ms-teams) - [API](https://info.absence.io/en/help-center/integrations-api?hsLang=en#api) - [Set Up Integrations](https://info.absence.io/en/help-center/integrations-api?hsLang=en#set-up-integrations) - [Calendar synchronization: MS365/Google and ICS Links](https://info.absence.io/en/help-center/integrations-api?hsLang=en#calendar-synchronization-ms365-google-and-ics-links) - [Data Privacy and Security](https://info.absence.io/en/help-center/data-privacy-and-security?hsLang=en#main-content) - [We take care - Data Privacy and Security](https://info.absence.io/en/help-center/data-privacy-and-security?hsLang=en#we-take-care-data-privacy-and-security) [![Design ohne Titel (2)](https://info.absence.io/hs-fs/hubfs/Design%20ohne%20Titel%20(2).png?width=200&height=42&name=Design%20ohne%20Titel%20(2).png "Design ohne Titel (2)")](https://www.absence.io/) Support Phone: +49(089) 143 777 477 Monday to Friday: 9:00 AM to 6:00 PM. 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